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Financial Support
Tenth Plan
Guidelines

 

Financial Support

Guidelines for Research Workshops/Seminars/Symposia and Conferences in Colleges

Introduction | Objective | Target Group & Eligibility | Nature of Assistance Available under the Scheme | Procedure of Applying for the Scheme | Procedure for Approval | Procedure for Release of Grants | Annexures

1. Introduction

The scheme provides financial assistance to institutions for organizing Workshops/Seminars/Symposia and Conferences at National and International Level in various fields. Further, the scheme intends to promote high standards in Colleges by way of extending facilities to teachers and researchers by providing a forum for sharing their knowledge, experiences and research.

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2. Objectives

The basic objective of the scheme is to bring together academicians and experts from different parts of the country and abroad to exchange knowledge and ideas. This will provide an indepth analysis of subjects and update the knowledge of the participants from academic as well as research institutions.

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3. Target/Eligibility

Financial assistance under the scheme is available to all Colleges, which come under the purview of Section 2(f) and are fit to receive central assistance under Section 12 (B) of the UGC Act, 1956.

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4. Nature of Assistance Available Under the Scheme

The nature of assistance available under the scheme to Colleges will be under the following categories:

4.1 Seminars
 

The participants may be provided free boarding and lodging by the host institutions wherever it is possible. Participants may be charged registration fees. The daily expenditure on foreign participants should not exceed Rs. 1,000 per day per head for boarding and lodging. However, payment for travel from outside India is not permissible under this scheme. Foreign participants expenditure can be incurred on travelling allowance only for travel within India. Travelling allowances for out-station participants may be limited as per College rules where the seminar is being organized. The maximum assistance under the category 'Seminar' is limited to Rs. 70,000/- only.

4.2 State and National Level Conferences
 

A College may organize upto two State/National Level Conferences, in a year. The TA/DA norms and other charges for local and out-station participants will be the same as in the case of Seminars mentioned in item 4.1 above. The UGC assistance in case of State Level Conferences should be limited to Rs. 80,000/- and that for a National Level Conference to Rs. 1.00 lakh.

4.3 International Conferences
 

An International Conference may be organized once in a year by a College with prior clearances from the Ministry of External Affairs, Government of India. A certificate from the Government of India must be enclosed along with the proposal. The participation of foreign delegates is a must. The UGC assistance will be of Rs. 1.5 lakh only.

4.4 Ceiling of Financial Help by UGC
i Regional Level Seminar/Workshop Rs. 70,000/-

ii State Level Conference/Workshop Rs. 80,000/-

iii National Level Conference/Workshop Rs. 1.00 lakh

iv International Level Conference/Workshop Rs. 1.50 lakh

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5. Procedure for Applying for the Scheme

The Colleges who wish to avail financial assistance under this scheme should submit their proposal in the prescribed proforma Annexure I at least six months the before proposed date of the seminar to the UGC Regional Offices located at Bhopal, Kolkata, Guwahati, Hyderabad, Bangalore and Pune. The Colleges in the northern region including Delhi may apply to the UGC, Northern Regional College Bureau, 35 Ferozshah Road, New Delhi. Funds once released/sanctioned for organizing the particular seminar/conference/symposia and workshop cannot be utilized for any other programme. The proposal may be sent any time during the year. The Commission will consider the proposals, in the month of June/December depending on the numbers of proposals received.

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6. Procedure for Approval

The Expert Committee will consider the proposal for Seminar/ Conference/ Workshop/ Symposia and the final decision will be taken by the regional offices keeping in view the recommendations made by the Expert Committee and the availability of funds for the scheme.

While sending the proposal a copy of the statement of expenditure and utilization certificate for any grant sanctioned earlier by the UGC, if the College had taken assistance under this scheme should be furnished to the UGC.

In case the event is cancelled, the funds will be returned back to the UGC immediately. Prior permission of the UGC is required in case the date (s)/venue for the seminar are changed. Prior provision for the UGC sponsorship is also essential.

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7. Procedure for Relase of Grants

After the Commission's approval of the proposal, the approval letter for the Seminar/Symposia/Conference and workshop will be sent to the College along with the first instalment of the 90% of the total grant sanctioned. The amount released can be spent under the approved heads/items within the approval allocation under these respective heads/items. The second instalment of the sanctioned grant will be released on the receipt of (i) the details of participation/paper presentation, (ii) duly audited utilization certificate of the first instalment, which must be signed by the Convener/ Head, of Institution (Principal of College) (iii) two copies of proceedings.

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8. Annexures

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